Transaction Rules

In the Transaction Rules screen, you can define rules to let OnBalance automatically create new documents based on bank transactions.

Example

  • You've requested an automatic debit from your bank account related to your mobile cell phone bill.
  • Your bank always presents this debit as “Mobile Bill.”
  • You can set a transaction rule to specify that OnBalance will always create a paid bill when it finds a bank transaction with the description “Mobile Bill”.

To open the Transaction Rules screen, follow these steps.

  1. In the navigation pane, click Transactions.
  2. In the Transactions screen, click Manage > Bank Reconciliation.
  3. Click the Transaction Rules button.

When you import new bank transactions, OnBalance will check if each new bank transaction is attended by a rule you created. If so, OnBalance will do the following.

  • Create the requested document, which can be a paid bill if the bank transaction is a debit or a deposit if the bank transaction is a credit.
  • Select this newly created OnBalance document as the suggested one in the Match screen.
  • Match both transactions.
  • Display the icon with the Unmatch link.

If you close the Match screen, OnBalance will consider the bank transaction as matched and will no longer show it in the application.

If you want to undo the applied rule, you need to click the Unmatch link, which will do the following.

  • Delete the just-created OnBalance document (paid bill or deposit).
  • Set the bank transaction as a match pending one.

The availability of some or all of these features depends on your version of OnBalance.