Inventory quantity calculation
You can enter the quantity of a product in the Initial Quantity field when you add the product to your list of products offered.
You can also define the quantity at any time by entering an inventory adjustment.
However, OnBalance changes the quantity of a product each time you change one of the following items on which the product is included.
- Add, edit, cancel, or delete a sale.
- Add, edit, cancel, or delete a purchase.
- Add, edit, cancel, or delete a customer's product return.
- Add, edit, cancel, or delete a product return to a vendor.
The following actions change the inventory quantity of a product.
| Action | Result |
|---|---|
| Add a purchase | Increase inventory |
| Add a customer's product return | Increase inventory |
| Cancel or delete a sale | Increase inventory |
| Cancel or delete a product return to a vendor | Increase inventory |
| Add a sale | Decrease inventory |
| Add a product return to a vendor | Decrease inventory |
| Cancel or delete a purchase | Decrease inventory |
| Cancel or delete a customer's product return | Decrease inventory |
| Edit a sale | Varies depending on changes |
| Edit a purchase | Varies depending on changes |
| Edit a customer's product return | Varies depending on changes |
| Edit a product return to a vendor | Varies depending on changes |
Example
- Product A has a current quantity equal to 50 units.
- There is a sale where 10 units of product A are sold.
- You change this sale from 10 to 7 units of sold product A.
- the quantity of product A that OnBalance lists increases by 3 units (10 - 7), showing 53 as the new current quantity.
If you do not want to accept the new calculated quantity of a product (for example, the products that a customer returned were broken, and you cannot sell them again), enter an inventory adjustment.